ONLINE NOTARIZATIONS ARE LEGAL AND ACCEPTED IN ALL 50 STATES

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Notarize Documents Online Fast, Anywhere in the U.S.

Understand how remote online notarization works, where it's accepted in the U.S., the steps to complete it, and when to choose in-person notarizat

Notarize Documents Online Fast, Anywhere in the U.S.

Learn how remote online notarization (RON) works, where it’s accepted, the typical steps, and how a law firm can help you notarize documents quickly and securely from virtually anywhere in the United States. Acceptance varies by state, document type, and recipient requirements.

What Is Remote Online Notarization (RON)?

Remote Online Notarization allows a commissioned notary to notarize your document using secure audio-video technology. In a RON session, you meet with the notary by video, verify your identity, electronically sign, and receive a notarized document with the notary’s electronic seal and digital certificate. Modern platforms also apply tamper-evident technology to the document. RON is distinct from traditional in-person notarization and from electronic notarization performed face-to-face.

Is Online Notarization Legal in My State?

Many U.S. states authorize RON and set requirements for identity proofing, audiovisual communication, electronic seals, and record retention. See the National Association of Secretaries of State’s remote notarization resources for current state-by-state information (NASS).

Interstate recognition is common but not automatic. Notarial acts performed in one state are often recognized by other U.S. jurisdictions when properly conducted under the commissioning state’s law, subject to document-specific rules and the recipient’s requirements. For a model framework on interstate recognition, see the Uniform Law Commission’s materials on the Revised Uniform Law on Notarial Acts (ULC RULONA).

Before proceeding, confirm that (1) your document’s recipient accepts RON and (2) the notary is commissioned and performing the act under a state’s RON framework. Our team can help you evaluate cross-state recognition and any special rules for real estate, estate planning, or court filings.

How Online Notarization Works

A typical RON session includes:

  • Identity proofing and credential analysis of your government-issued ID
  • A live audio-video notarial ceremony where the notary confirms your identity, willingness, and awareness
  • Electronic signing by the signer and the notary
  • Application of the notary’s electronic seal and digital certificate
  • Creation and retention of a secure audiovisual recording and electronic journal as required by the commissioning state

You’ll typically receive a digitally notarized file (often a PDF) you can download and share.

What You Need to Get Started

  • A valid, unexpired government-issued photo ID
  • A device with a camera, microphone, and reliable internet
  • Your document in a compatible digital format (often PDF)
  • A quiet, well-lit space for the video session
  • Any instructions from the recipient (for example, whether they require wet ink or will accept a RON-notarized electronic copy)

Common Documents You Can Notarize Online

Many acknowledgments and jurats can be completed via RON, such as:

  • Powers of attorney
  • Affidavits and declarations
  • Parental consent and travel forms
  • Business forms and corporate resolutions
  • Certain real estate and financial documents (subject to recorder or lender requirements)

Some recipients still require in-person notarization or wet signatures. Always confirm acceptance in advance, especially for documents to be recorded or filed with a court or public office.

Tips for a Smooth RON Session

  • Use a government-issued ID with clear, readable details that match your document.
  • Test your camera, microphone, and internet before joining the session.
  • Turn off VPNs or corporate firewalls that may block video connections.
  • Have all signers and required witnesses present and ready, if the document needs them.
  • Ask the recipient in advance whether they require any special notarial certificate language.

Pre-Session Checklist

  • Confirm the recipient accepts RON.
  • Verify the notary’s commission and platform compliance with a U.S. state’s RON law.
  • Prepare a clean, final PDF (no blanks unless permitted).
  • Have an acceptable payment method ready for platform or notary fees.
  • Plan for any follow-on steps, such as apostille or filing.

Cross-Border and Interstate Use

A notarization performed by a notary commissioned in a U.S. state under that state’s RON law is generally valid where presented if the receiving jurisdiction recognizes out-of-state notarial acts. However, particular agencies, recorders, and courts may impose additional formatting or submission requirements. International use may require an apostille or consular legalization and may not be suitable for RON depending on the destination country’s rules. Confirm requirements before proceeding.

Security, Identity Verification, and Records

RON platforms commonly use multi-factor identity proofing, credential analysis of your ID, tamper-evident technology for the notarized document, and secure audiovisual recording of the ceremony. Commissioning states typically require the notary to retain the audio-video recording and maintain an electronic journal for a specified period. Use reputable providers that meet state requirements for encryption, record retention, and notary credentialing.

When We Recommend In-Person Notarization

Some recipients or document types still prefer or require ink-signed originals or in-person witnessing. Examples can include certain real estate recordings, probate filings, or documents for agencies with specific formatting rules. If there’s any doubt about acceptance, we’ll help you confirm requirements with the recipient or tailor a plan that meets both legal and practical needs.

FAQ

Is a RON notarization the same as an e-notarization?

No. RON is performed over live audio-video; e-notarization can be face-to-face but uses electronic signatures and seals.

Will every recorder or court accept a RON document?

No. Acceptance varies by office and document type. Always confirm with the recipient before you notarize.

Can I use a foreign passport for ID?

Some states and platforms accept it, others do not. Check the platform’s ID rules and the notary’s commissioning state’s law.

Do I need an apostille for international use?

Often yes, depending on the destination country’s requirements. RON documents may or may not be accepted abroad.

How Our Firm Can Help

We advise on whether RON is appropriate for your document, coordinate with compliant notaries and platforms, confirm recipient acceptance, and address special rules for multi-state transactions. If RON isn’t the best fit, we can arrange alternatives such as mobile or in-office notarization and provide guidance on apostille or consular legalization for documents used abroad.

Ready to move forward? Contact our team to discuss your document and timeline.

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Disclaimer

This U.S.-focused blog post is for general informational purposes only and is not legal advice. Laws and requirements for notarization vary by state and document type, and acceptance depends on the recipient. Consult an attorney for advice about your specific situation.

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