Remote Online Notary That Meets U.S. ID Rules, Fast

What Is Remote Online Notarization (RON)?

Remote Online Notarization allows a commissioned notary to notarize documents over a secure audio-video connection instead of meeting in person. The signer’s identity is verified using technology-driven checks, the session is recorded, and the notarized document is signed and sealed electronically. See model and state resources from the Uniform Law Commission and the National Association of Secretaries of State.

How U.S. ID Rules Generally Work for RON

Most states that authorize RON require a live audio-video session, identity proofing (often knowledge-based authentication and credential analysis of a government-issued photo ID), and secure retention of the notarial record. See, for example, Florida Stat. § 117.265, Texas Admin. Code, 1 TAC ch. 87, and N.Y. Exec. Law § 135-c with 19 NYCRR Part 182.

Accepted Identification: What Typically Works

RON platforms commonly accept an unexpired, government-issued photo ID, such as a U.S. driver’s license, state identification card, or passport, subject to state and platform rules. See examples in Texas 1 TAC ch. 87 and New York 19 NYCRR Part 182. Check your platform’s current list of acceptable IDs before your session.

Fast but Compliant: What to Expect

• Create an account with the RON provider and upload your ID.
• Complete identity proofing (for example, KBA plus automated credential analysis) as required by state law and platform policy (see Fla. § 117.265 and 1 TAC ch. 87).
• Join a live video session with the notary, e-sign, and receive the notarized file. The session is recorded and retained under the commissioning state’s rules (see examples: Fla. § 117.245 and 19 NYCRR Part 182).

Preparing for a Smooth Session

• Have a clear, unexpired government-issued photo ID.
• Use a device with a reliable camera, microphone, and internet connection.
• Set up in a well-lit area to reduce glare on your ID.
• Upload your document in a supported format and confirm whether witnesses are required.
• Ensure the name on your document matches your ID to avoid delays.

Cross-State Use and Choice of Notary

Often, a notary commissioned in one state can perform a RON for a document used in another, so long as the act complies with the commissioning state’s law and the receiving party accepts RON. Many states recognize notarial acts performed under another jurisdiction’s law, and model frameworks like RULONA support cross-jurisdiction recognition. Acceptance can still vary by recipient (for example, county recorders, lenders, title companies). Confirm acceptance before scheduling. See also NASS state-by-state RON resources.

KBA and Credential Analysis Explained

Knowledge-based authentication presents time-limited, multiple-choice questions sourced from public records that should be known only to you. Credential analysis evaluates your ID’s security features and compares your live image to the ID photo. These methods are referenced in multiple state frameworks (for example, Fla. § 117.265 and 1 TAC ch. 87) and industry standards such as the MISMO RON Standards. If you fail a step, some states and platforms allow a limited number of retries or alternative proofing methods.

Security, Records, and Privacy

RON platforms use encryption, audit trails, and tamper-evident electronic seals. Sessions are recorded and notarial records retained as required by the commissioning state (examples: Fla. § 117.245 and 19 NYCRR Part 182). Review the platform’s privacy policy and ask your notary how long records are kept and how to request copies.

Common Situations That Need Extra Care

• Documents requiring witnesses (for example, certain wills, powers of attorney, or real estate instruments) may need additional coordination.
• Transactions involving lenders, title companies, or county recorders may impose extra formatting or identity proofing rules.
• Signing on behalf of a business or trust typically requires authority documents (for example, resolutions or trust certificates).

FAQ

Will every recorder or lender accept a RON notarization?

No. Many do, but acceptance policies vary. Always confirm with your recipient before scheduling.

Can I use a foreign passport?

Some states and platforms allow it; others do not. Check the platform’s acceptable ID list and your state’s rules in advance.

What if my ID is expired?

Most platforms require an unexpired ID. Renew first or ask whether alternative proofing is allowed under your state’s rules.

How long are recordings kept?

Retention periods vary by state and sometimes by platform policy. Ask your notary and review the platform’s disclosures.

How We Can Help

We help you choose a compliant RON provider, confirm acceptance with counterparties, and troubleshoot ID verification without compromising legal requirements. Ready to proceed? Contact us.

Sources

• National Association of Secretaries of State: RON Resources and State Information
• National Notary Association: States That Allow RON
• Uniform Law Commission: Revised Uniform Law on Notarial Acts (RULONA)
• Florida Stat. § 117.265 and § 117.245
• Texas Admin. Code, Title 1, Part 4, Chapter 87 and Texas SOS Online Notary Guidance
• New York Executive Law § 135-c and 19 NYCRR Part 182
• MISMO Remote Online Notarization Standards

Disclaimer

United States only. This post provides general information and is not legal advice. RON requirements and ID standards are state-specific and change over time. Confirm current rules with the commissioning state and your transaction’s recipients. For advice about your situation, consult a licensed attorney or contact us.