If you’ve ever been told to “get it notarized,” you may wonder: What kinds of documents can a notary public actually notarize? Notaries play an important role in preventing fraud, verifying identities, and ensuring the authenticity of signatures. But not every document qualifies.
In this article, we’ll break down the most common documents a notary can legally notarize, what to expect during the process, and when you might need one.
Common Documents a Notary Can Notarize
1. Affidavits
An affidavit is a written statement of facts that someone swears to be true. Notaries confirm the signer’s identity and administer an oath.
Example: Affidavits for court cases or name changes.
2. Power of Attorney (POA)
This document allows someone to make legal or financial decisions on another person’s behalf.
Most states require notarization to validate a POA.
3. Wills and Trusts
While not always required by law, notarizing a will or trust helps confirm authenticity and reduces disputes later.
4. Real Estate Documents
Property transactions almost always require notarization.
Examples include deeds, mortgage agreements, and refinancing documents.
5. Loan and Financial Documents
Lenders often need notarized signatures on loan applications, debt agreements, and other financial paperwork.
6. Contracts and Business Agreements
Notarizing a contract isn’t always legally required, but it provides an extra layer of protection if disputes arise.
7. Consent Forms for Minors
Parents traveling with children or granting guardianship may need notarized consent forms for airlines, schools, or medical facilities.
8. Adoption Papers
Adoption and guardianship cases often involve notarized documents to protect the legal rights of all parties.
9. Medical Documents
Certain healthcare forms, like a living will or advanced healthcare directive, typically require notarization.
10. Miscellaneous Documents
Notaries can also notarize:
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Vehicle title transfers
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Identity verification forms
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Employment forms (like I-9 verification in some states)
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Court documents
Documents a Notary Cannot Notarize
Notaries cannot notarize documents if:
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The signer is not present
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The signer lacks proper identification
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The notary has a personal interest in the document
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The document is incomplete or contains blanks
Tips Before Seeing a Notary
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Bring a valid, government-issued photo ID
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Ensure your document is complete (no blank spaces)
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Do not sign until the notary instructs you to
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Double-check state-specific requirements
Why Knowing This Matters
Understanding which documents a notary can legally notarize saves you time, prevents rejections, and ensures your paperwork is valid. Whether you’re handling a real estate deal, estate planning, or business contract, a notary public is there to help make it official.
Final Word
Notaries serve as impartial witnesses to protect against fraud and ensure your important documents stand up in court or legal proceedings. From affidavits to real estate deeds, a notary public helps add credibility and security to your paperwork.
If you need reliable notary services, contact us today we’re here to help with all your notarization needs.
