In today’s fast-paced, digital-first world, almost everything can be done online, from banking to buying a house. But what about notarizing important documents? Traditionally, notarization meant sitting across a desk from a notary public, showing your ID, and signing papers in person.
Now, thanks to Remote Online Notarization (RON), you can complete the entire process securely through your computer or smartphone.
In this article, we’ll explain what RON is, how it works, and why it’s quickly becoming the future of notarization.
What Is Remote Online Notarization (RON)?
Remote Online Notarization (RON) is the process of notarizing documents digitally using audio-video technology. Instead of meeting face-to-face with a notary, you connect online through a secure platform.
The notary verifies your identity, witnesses your signature electronically, and applies a digital notary seal. The result? A legally valid, secure notarization — without ever leaving your home or office.
How Remote Online Notarization Works
The RON process is straightforward but follows strict security measures to prevent fraud. Here’s how it typically works:
1. Upload Your Document
You start by uploading the document that needs notarization onto the notary’s secure online platform.
2. Verify Your Identity
Before the session begins, you’ll complete identity proofing, which may include:
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Answering knowledge-based questions (KBA) from your credit history.
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Uploading a valid government-issued ID.
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Using biometric verification (like facial recognition).
3. Live Audio-Video Session
The notary meets you through a secure, recorded video call. During the session:
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They confirm your identity.
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They ensure you’re signing willingly.
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They witness your electronic signature.
4. Electronic Seal & Digital Certificate
After signing, the notary applies an electronic notary seal and a tamper-evident digital certificate to the document.
5. Secure Storage & Delivery
You receive a copy of the notarized document, and the digital recording of the session is securely stored for legal records.
Benefits of Remote Online Notarization
RON is quickly growing in popularity because it offers significant advantages:
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Convenience: Notarize documents from anywhere — no travel, no waiting.
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Accessibility: Perfect for people who are homebound, overseas, or in urgent need of a notary.
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Security: Advanced ID verification and tamper-evident technology make RON safer than traditional notarization in many ways.
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Speed: The process often takes just minutes compared to scheduling an in-person appointment.
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24/7 Availability: Many RON platforms operate around the clock, offering maximum flexibility.
What Types of Documents Can Be Notarized with RON?
Most documents that can be notarized in person can also be notarized online, such as:
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Affidavits and sworn statements
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Power of attorney (POA)
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Wills and trusts (depending on state law)
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Real estate documents and loan signings
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Business agreements and contracts
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Parental consent forms for minors
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Medical directives and healthcare forms
Important: Some states still limit which documents can be notarized online, so always check local laws.
Is Remote Online Notarization Legal in Every State?
As of now, RON is legally authorized in most U.S. states, but the rules vary. Some states adopted permanent RON laws after the COVID-19 pandemic, while others allow it temporarily or with restrictions.
For example:
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States like Florida, Texas, and Virginia were early adopters of RON.
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Some states require notaries to complete additional certification before performing RON.
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A few states may only recognize RON performed by notaries commissioned within their state.
Always confirm whether RON is valid for your type of document in your state.
Common Questions About RON
Q1: Is a notarization done online really valid?
Yes. When performed through an approved RON platform and in compliance with state law, online notarizations are legally binding.
Q2: Is RON safe?
Absolutely. RON uses encryption, identity verification, and tamper-evident technology to ensure security. Sessions are recorded for added protection.
Q3: Can I use RON if I’m overseas?
Yes! One of the biggest advantages of RON is that U.S. citizens abroad can notarize documents without visiting a U.S. embassy or consulate.
Q4: Do I still need to meet the notary in person at any point?
No. The entire notarization process happens online, from verification to signing to receiving your notarized document.
Final Thoughts
Remote Online Notarization is revolutionizing the way we handle important legal and financial documents. With its convenience, speed, and security, RON makes notarization more accessible than ever whether you’re across town or across the globe.
If you’re ready to notarize your documents quickly and securely, contact us today for Remote Online Notarization services.
