When handling international documents, you may hear the terms “notarization” and “apostille.” While both add authenticity, they serve very different purposes—and understanding the difference is crucial to avoid delays or rejections when submitting paperwork abroad.
What Is Notarization?
A notarization is performed by a notary public, who verifies your identity, witnesses your signature, and applies an official seal or stamp.
Purpose of notarization:
-
Prevents fraud
-
Confirms the signer’s identity
-
Ensures the document is executed properly
Notarization makes a document valid within the United States (or your local jurisdiction). But for documents intended for use overseas, notarization alone is not enough.
What Is an Apostille?
An apostille is a special certificate issued by a government authority (usually the Secretary of State in the U.S.) that verifies the authenticity of a notarized document for use in another country.
Purpose of an apostille:
-
Confirms the notary’s commission is valid
-
Ensures the document is recognized in foreign countries that are part of the Hague Apostille Convention
-
Simplifies the legalization process for international use
Without an apostille, your notarized document may be rejected by foreign governments, schools, or businesses.
Key Differences Between Apostilles and Notarizations
| Feature | Notarization | Apostille |
|---|---|---|
| Who Issues It | Notary Public | Secretary of State (or designated authority) |
| Purpose | Verifies the signer’s identity and signature | Certifies the notary’s authority for international recognition |
| Use | Valid domestically | Required for foreign use (in Hague countries) |
| Examples | Real estate deeds, affidavits, powers of attorney | Birth certificates, marriage certificates, diplomas, corporate documents for international use |
Do All Countries Accept Apostilles?
-
Yes – if the country is part of the Hague Apostille Convention.
-
No – for non-member countries, you’ll need a different process called document legalization, which may involve the U.S. Department of State and the foreign country’s embassy or consulate.
Final Thoughts
-
If your document is staying in the U.S., a notarization is usually enough.
-
If your document will be used abroad, you’ll likely need an apostille in addition to notarization.
-
Always check the requirements of the country where the document will be submitted.
At Looking Glass Notary, we guide clients through both notarization and apostille requests, ensuring your documents are valid here and abroad.
