Notarization gives legal documents authenticity and credibility — but one small mistake can make the entire process invalid, wasting time and causing serious delays.
At Looking Glass Runners Notary, we understand how frustrating that can be. That’s why we’re sharing the top 5 common mistakes that can void a notarization — and how to avoid them so your documents stay valid and enforceable.
1. Using an Expired or Improper ID
One of the biggest reasons notarizations are rejected is improper identification.
Every signer must present a valid, government-issued photo ID — such as a driver’s license, passport, or state-issued ID card.
Common issues include:
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Expired ID cards
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Photocopies of IDs instead of originals
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IDs that don’t match the signer’s name on the document
Tip:
Always bring your current, original photo ID. If your name recently changed, bring supporting documents (like a marriage certificate) to prove identity.
2. Missing or Incorrect Notarial Certificate Language
Every notarization must include the correct notarial certificate wording — such as a Jurat or an Acknowledgment — depending on the document type.
If the wording is missing, incomplete, or incorrect, the notarization can be legally invalid.
Tip:
Before signing, confirm that your document has the appropriate notary block. If not, your notary can provide the correct certificate form based on your needs and state law.
3. Signing Before Meeting the Notary
Another common mistake is signing your document before your notary appointment.
Notaries must witness your signature in person (or via secure video, if online) to confirm it’s genuine. If you pre-sign, the notary can’t verify that you actually signed — and the notarization becomes invalid.
Tip:
Never sign your document ahead of time. Wait until the notary instructs you to sign during the appointment.
4. Not Understanding the Document Being Signed
A notary must confirm that the signer understands what they’re signing and is doing so willingly.
If you appear confused, coerced, or unaware of the document’s content, the notary is required by law to refuse service.
Any notarization completed under duress or misunderstanding can later be challenged in court and invalidated.
Tip:
Read your document carefully before the appointment. If you have legal questions, consult an attorney — not the notary — for advice.
5. Missing or Mismatched Signatures and Dates
The notary’s seal, signature, and date are what make the notarization official.
If any of these are missing, incomplete, or mismatched, the notarization can be rejected by the receiving agency.
Examples of invalid notarizations:
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No notary seal or stamp
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Notary forgot to sign the certificate
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Wrong date or mismatch between the document and seal
Tip:
Always double-check that the notary’s signature, date, and seal are present and clear before leaving the appointment.
Bonus Tip: Using the Right Type of Notarization
Some documents require specific types of notarization — an Acknowledgment, a Jurat, or an Oath/Affirmation.
If the wrong type is performed, it can be rejected by the agency or court reviewing it.
Your notary can explain the differences, but you must choose which type applies to your document.
The Bottom Line
A proper notarization protects your document’s validity and helps prevent fraud, but even small errors can cause major setbacks.
At Looking Glass Runners Notary, our experienced team ensures every detail is handled correctly — from ID verification to seal placement — so your documents are legally valid and accepted nationwide.
Whether you need in-person, mobile, or remote online notarization (RON), we make the process fast, accurate, and stress-free.
