You’re ready to sign an important document—maybe a real estate closing, power of attorney, or business agreement. The last thing you want is a delay because of a simple mistake. Unfortunately, even small errors can stop a notarization in its tracks.
Here’s a practical guide to help you avoid common notary mistakes and keep your transaction on schedule.
1. Missing Signatures or Blank Spaces
One of the most frequent issues notaries encounter is incomplete documents. If a signature line, date, or section is left blank, the notary must pause or refuse to proceed until it’s corrected.
Tip: Review every page before your appointment. Make sure all sections you’re responsible for are complete but don’t sign until you’re in front of the notary.
2. Bringing an Invalid or Expired ID
A notary must verify your identity using a current, government-issued photo ID such as a driver’s license or passport. Expired or damaged IDs can cause delays or even cancellation.
Tip: Check your ID’s expiration date before scheduling your appointment. Bring a backup if you have one.
3. Document Names That Don’t Match Your ID
If the name on your document doesn’t match the name on your ID (for example, “Robert J. Smith” vs. “Bob Smith”), the notary may not be able to proceed.
Tip: Always use your legal name as it appears on your identification. If there’s a discrepancy, update your document before your appointment.
4. Missing Pages or Attachments
Some documents especially legal or real estate forms—include multiple pages or attachments that must stay together. A notary can’t notarize incomplete sets.
Tip: Double-check that you have all pages, exhibits, and addenda. Don’t remove staples or rearrange pages before notarization.
5. Signing Too Early
Many people think they can “save time” by signing before meeting the notary. Unfortunately, this can invalidate the entire process.
Tip: Wait to sign until the notary instructs you. They’re required to witness your signature to confirm it’s authentic.
6. Incorrect Dates
Another frequent error is entering the wrong date—or leaving it blank. Notaries must record the exact date of notarization, and inconsistencies can cause rejection.
Tip: Leave the date field empty if you’re unsure. The notary will guide you during the session.
7. Forgetting Witnesses (When Required)
Some documents—like wills or powers of attorney—require additional witnesses besides the notary. Missing witnesses can lead to delays or invalidation.
Tip: Confirm in advance whether witnesses are needed and ensure they bring valid ID, too.
8. Altering a Document After Signing
If you notice an error after signing and the notary has sealed it, do not make changes. Alterations invalidate the notarization.
Tip: If something needs correction, ask the notary or document issuer for guidance and reprint a clean copy if needed.
9. Failing to Communicate Special Requirements
Certain documents especially those for real estate closings or government agencies—may have specific signing instructions.
Tip: Share any special directions or forms with your notary ahead of time so everything is prepared correctly.
10. Scheduling Too Late
Last-minute appointments can lead to rushing, missed details, or expired deadlines.
Tip: Schedule your notary appointment a few days before your due date so there’s time to fix any issues.
Conclusion
Avoiding these simple but common notary mistakes can save you time, stress, and frustration. By preparing in advance—checking your ID, reviewing your forms, and signing correctly—you’ll ensure a smooth, professional notarization experience.
At Looking Glass Runners Notary, we’re here to guide you every step of the way, so your documents are handled right the first time.
