When In-Person Notarization Is Needed

Wet Ink or Original Documents

Some transactions still require original wet-ink signatures or handling of original physical documents, in which case in-person notarization or a mobile notary is needed. Examples can include documents that must be recorded in a jurisdiction that requires original paper documents, estate documents in certain states, or other instruments where the receiving entity explicitly asks for original signatures. If a wet-ink original is required, remote notarization will not replace the need for an in-person notary. Always confirm with the recipient or the office that will accept or record the document before relying on remote notarization.

State or Document Exclusions

Not every document or jurisdiction allows remote notarization, and some documents are excluded by state law or recipient policy. Certain wills, court documents, or state-recorded instruments may have restrictions. Additionally, some states set rules for which notarial acts can be done remotely. Because rules vary, it’s important to check both state regulations and the recipient’s acceptance policy before proceeding. If your document falls into an excluded category or the recipient requires an in-person signature, we can help you identify alternatives and arrange the appropriate type of notarization.

When Online Notarization Is Best

Fast, Nationwide, After-Hours Access

Remote online notarization is often preferred when speed and flexibility matter. If signers are in different locations, if travel is difficult, or if you need a notarization outside typical business hours, RON makes it possible to complete the process quickly. Sessions can often be scheduled for evenings or weekends, and many documents are completed in just a few minutes once identity is verified. This convenience is particularly valuable for busy professionals, remote teams, and anyone who needs to avoid travel and coordinate signers across distances.

Immediate Download and Audit Trail

Another advantage of online notarization is the immediate availability of the notarized file and its audit trail. After the session, you can download a copy of the e-notarized document that includes the tamper-evident e-seal and session metadata. This eliminates mailing delays and provides a quick way to submit notarized documents to banks, title companies, employers, or other recipients. The recorded audit trail supports verification, which can be helpful if a recipient requests proof of the notarization process or transaction history.