Notarization is more than just a stamp on your paperwork—it’s a process that ensures your signature is valid and your document can be trusted. Whether you’re signing real estate contracts, affidavits, powers of attorney, or financial forms, coming prepared to your notary appointment can save you time, stress, and even money.
In this guide, we’ll walk you through exactly what to bring, what to expect, and how to make the process as smooth as possible.
Step 1: Bring Proper Identification
The number one requirement for notarization is valid, government-issued photo identification. This proves to the notary that you are who you say you are.
Acceptable IDs usually include:
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Driver’s license
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Passport
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State-issued ID card
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Military ID
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Permanent resident (green) card
Make sure your ID is current (not expired) and that the name matches the name on the document you’re signing.
Step 2: Bring the Document (Unsigned)
You must have the document you want notarized. However, do not sign it beforehand the notary must witness you signing in most cases (such as jurats).
Examples of documents that may need notarization:
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Real estate deeds and contracts
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Power of attorney forms
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Wills and trusts (depending on state law)
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Loan and financial agreements
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Affidavits and sworn statements
Pro tip: Print the entire document, not just the signature page, since many notaries are required to review the full content.
Step 3: Know the Type of Notarization You Need
Notaries can’t give legal advice, which means they can’t choose the type of notarization for you. Before your appointment, check whether you need an:
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Acknowledgment – You confirm you signed the document voluntarily.
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Jurat – You swear or affirm that the contents of the document are true, and you sign in front of the notary.
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Copy Certification – The notary certifies a copy of an original document.
If you’re not sure, ask the document recipient (like your lawyer, lender, or agency) before meeting with the notary.
Step 4: Bring Any Required Witnesses
Some documents require witnesses in addition to notarization. For example, wills often require two witnesses. Check the document instructions carefully.
Not all notaries provide witnesses, so if witnesses are needed, bring them along with their IDs.
Step 5: Be Ready to Pay the Notary Fee
Notaries charge a fee for their services, which may vary depending on your state or the type of notarization. Some may also charge travel fees if they come to you (mobile notarization) or provide online notarization services.
Ask about the cost in advance so there are no surprises.
Step 6: Additional Tips for a Smooth Appointment
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Bring all signers – Everyone whose signature needs notarizing must appear in person with their own ID.
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Double-check forms – Make sure the document is complete, with no blank spaces. Notaries generally cannot notarize incomplete documents.
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Be on time – Some notaries have tight schedules, especially at banks or offices.
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Ask about special requirements – Some documents, like real estate forms, may require additional pages, seals, or state-specific acknowledgments.
Final Thoughts
Being prepared for your notary appointment ensures a quick, stress-free process. With the right identification, documents, and knowledge of what type of notarization you need, you’ll walk away confident that your paperwork is valid and legally recognized.
Looking for a trusted notary? Contact us today to book your notarization appointment and get professional, reliable service.
