In today’s digital age, notarizing your documents doesn’t always require a face-to-face meeting. With Remote Online Notarization (RON), you can complete the entire process securely from your home or office.
However, to make sure your online notarization goes smoothly, it’s important to prepare properly. Here’s a step-by-step guide on how to get ready for a remote online notary session.
What Is Remote Online Notarization (RON)?
Remote Online Notarization allows a commissioned notary public to verify your identity, witness your signature, and notarize documents electronically using a secure video platform.
This method is legally recognized in most U.S. states and offers:
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Convenience: No travel required.
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Speed: Same-day appointments.
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Security: Encrypted and recorded sessions.
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Accessibility: Perfect for clients traveling, working remotely, or living abroad.
Step 1: Gather Your Documents
Before your session, make sure your documents are:
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Complete and ready to sign (a notary cannot edit or complete forms for you).
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In an acceptable format (usually PDF or Word).
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Clearly readable no blurry scans or incomplete pages.
Tip: Save your document in a secure location on your device for easy upload during the session.
Step 2: Verify Your Identification
Identity verification is a key part of RON. You’ll need:
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A valid, unexpired government-issued photo ID, such as a driver’s license or passport.
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A device with a camera for facial verification.
Most RON platforms will use knowledge-based authentication (KBA)—asking personal questions from your public records to confirm your identity before the notary session begins.
Step 3: Check Your Technology
Make sure your setup meets these basic requirements:
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A computer, tablet, or smartphone with a reliable internet connection.
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A working webcam and microphone.
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A quiet, well-lit space for the video call.
Tip: Test your device before the appointment to avoid delays.
Step 4: Choose a Secure and Approved Platform
Not all video platforms are legally compliant for notarization. Reputable RON services use encrypted, state-approved platforms that record and store your session securely.
Always confirm that your notary uses a state-authorized RON provider to ensure your notarization is valid.
Step 5: Review and Sign During the Session
Once your identity is verified, the notary will:
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Confirm you understand the document.
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Watch you electronically sign.
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Apply their digital seal and signature.
You’ll then receive your notarized document via secure download or email.
Step 6: Keep a Copy of the Notarized Document
Always store your notarized file safely—either printed or digitally backed up. If you’re submitting it to an institution, check whether they accept digital notarizations or require a printed copy.
Final Thoughts
Remote Online Notarization makes signing important documents easier, faster, and more secure than ever. With a little preparation—right documents, valid ID, and a good internet connection—you can complete your notarization confidently from anywhere.
At Looking Glass Notary, we offer reliable remote online notarization services to help you handle your legal and business documents conveniently and securely.
