In today’s fast-paced, digital-first world, notarization has evolved. While the traditional notary method has long been the standard, online notarization—also known as Remote Online Notarization (RON)—is rapidly becoming a convenient and secure alternative.
If you’re wondering which option is best for your needs, this guide breaks down the differences, advantages, and ideal use cases for both.
What Is Traditional Notarization?
Traditional notarization is what most people are familiar with: an in-person process where the signer meets face-to-face with a notary public.
Here’s how it works:
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You bring your original document and a valid government-issued ID.
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The notary verifies your identity and witnesses your signature.
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The notary adds their seal and signature to complete the notarization.
Advantages of Traditional Notarization:
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Widely accepted for all document types, including those that require wet signatures.
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Ideal for sensitive or complex documents, like wills, deeds, or powers of attorney.
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Direct interaction allows the notary to clarify questions and verify intent.
Limitations:
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Requires in-person scheduling, which may be inconvenient.
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Limited by location and business hours.
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Physical documents can be lost or delayed in transit.
What Is Online Notarization (RON)?
Remote Online Notarization (RON) allows you to complete your notarization virtually using a secure, state-approved digital platform.
How it works:
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You upload your document online.
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You verify your identity using digital ID verification and knowledge-based authentication (answering security questions).
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You meet the notary via live video session.
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You e-sign your document, and the notary applies a digital seal and electronic signature.
Advantages of Online Notarization:
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Convenient and fast — complete the process from anywhere, anytime.
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Secure — encrypted technology protects your documents and identity.
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Recorded sessions ensure transparency and compliance.
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Perfect for remote clients or time-sensitive transactions.
Limitations:
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Not all states and countries accept electronically notarized documents.
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Requires reliable internet connection and digital access.
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Some institutions (especially older ones) may still prefer physical signatures.
Side-by-Side Comparison
| Feature | Traditional Notarization | Online Notarization (RON) |
|---|---|---|
| Location | In-person only | Anywhere with internet |
| Type of Document | Physical (paper) | Digital (electronic) |
| Verification | Physical ID check | Digital ID + security check |
| Seal Type | Ink stamp / embosser | Digital seal & certificate |
| Availability | Limited to business hours | 24/7 access (in many cases) |
| Best For | Real estate, wills, POAs | Quick, remote, or multi-state signings |
When to Choose Each Option
Choose Traditional Notarization if:
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Your document requires a wet signature or paper filing.
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You’re handling sensitive estate or real property transactions.
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The recipient organization does not yet accept e-notarized documents.
Choose Online Notarization if:
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You need fast, remote service without leaving your home or office.
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You’re traveling, working remotely, or live in another state.
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The receiving institution or agency accepts digital notarizations.
How Looking Glass Notary Can Help
At Looking Glass Runners Notary, we offer both traditional and online notarization services to fit your lifestyle and legal requirements.
Our certified notaries ensure:
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Verified identities and secure document handling
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Full compliance with state and federal regulations
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Convenient scheduling — online or in-person
Whether you prefer the personal touch of traditional notarization or the speed of remote online service, we’re here to help make your signing process simple, safe, and seamless.
Key Takeaways
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Traditional notarization requires face-to-face interaction and physical documents.
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Online notarization allows you to notarize documents securely from anywhere.
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The right option depends on your document type, location, and recipient requirements.
