Notarize Your Document Now
Looking Glass Runners offers online notary services that make notarizing documents fast and convenient for Nashville residents and people across Tennessee. Through a secure live video session you can connect with a commissioned notary, verify your identity using an accepted ID, and receive a tamper-evident e-seal on your notarized file. Remote online notarization typically reduces travel and waiting time, and it can be especially helpful for busy schedules, after-hours needs, or when signers are in different locations. While many states accept out-of-state online notarizations, acceptance can vary by recipient or document requirements, so we provide clear instructions before your session.
Our platform guides you step by step from upload to download so you know what to expect for your online notarization in Nashville and statewide in Tennessee. You will upload documents, confirm signer information, complete a live video identity check with the commissioned notary, and then receive the e-notarized document you can download immediately. The process supports common document types like acknowledgments and jurats, but some documents may have restrictions or require in-person handling. We aim to make the experience simple, secure, and transparent so you can finish your session with confidence and a ready-to-use notarized file.
Compare Notary Options
Understanding Remote Online Notarization
What Remote Online Notarization Is
How the Online Notarization Works
Benefits of Online Notarization
Fast Sessions in Minutes
Secure Live ID and E-Seal
When In-Person Notarization Is Needed
When Wet Ink Originals Are Needed
Some transactions require original paper documents with wet-ink signatures, such as certain court filings, probate matters, or title transfers, depending on the rules of the receiving party or jurisdiction. When a wet-ink original is specified, an in-person or mobile notary may be required to witness the physical signature. If you are unsure whether your matter needs a wet-ink original, check with the entity receiving the document, such as a county recorder or financial institution, so you can choose the appropriate notarization method that meets their acceptance standards.
State or Document Exclusions
Certain documents and jurisdictions have exclusions that prevent remote notarization, or they may require additional steps for acceptance. Examples can include some real estate closings, court-ordered documents, or documents governed by rules in states that do not permit RON for particular acts. Because laws and recipient policies change, always confirm whether remote notarization is allowed for your document and location. If RON is not accepted, we can help explain options, such as arranging an in-person or mobile notarization to meet those requirements.
When Online Notarization Is Best
Fast Notarization Anywhere
Remote online notarization is ideal when you need a fast solution, when signers are in different locations, or when scheduling outside normal business hours is necessary. Because sessions are completed over live video, travel time is eliminated and appointments can often be arranged more flexibly. This is particularly helpful in Nashville and across Tennessee for busy professionals, families, and remote participants who need a notarized document quickly without coordinating travel or meeting multiple parties in the same place.
Instant Download and Audit Trail
After a remote session, the notarized document is typically available for immediate download, and the audit trail provides a recorded record of the identity verification and session details. This immediacy is useful when rapid delivery is needed, such as for closing documents, time-sensitive filings, or sending notarized copies to multiple recipients. The combination of instant access and recorded session metadata helps recipients verify the notarization and provides peace of mind that the document’s integrity is maintained.
Practice Areas
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Why Choose Online Notarization
Online notarization is worth considering when you value time savings, flexible scheduling, and remote participation. It removes the need for travel, helps coordinate signers in different locations, and often offers after-hours appointments that fit busy lives. The platform provides a secure environment for identity verification and delivers a notarized file with an audit trail and tamper-evident e-seal. These features make it an efficient option for many common transactions, although you should confirm acceptance with the receiving party and verify that your document is eligible for remote notarization in your jurisdiction.
Choosing remote notarization can also reduce coordination costs and speed transactions where timing matters, such as closings, affidavits, or urgent filings. For Nashville residents and Tennessee clients, RON offers convenience without sacrificing the record-keeping that recipients rely on. That said, a small number of documents or specific recipients may still require in-person handling, so we recommend confirming requirements in advance. If a document is ineligible for remote handling, we can help outline alternate options to complete the notarization as needed.
Common Situations for Online Notary
People often choose remote online notarization when signers are geographically separated, when quick turnaround is needed, or when scheduling an in-person meeting is difficult. It also helps individuals who need notarization outside regular business hours or those who prefer not to travel. Common use cases include real estate documents where remote notarization is accepted, powers of attorney, loan documents, affidavits, and corporate forms. Always verify with the receiving party whether they accept remote notarizations for the specific document, especially for matters that involve courts, government agencies, or lenders.
Real Estate Transactions (When Allowed)
Remote notarization can speed up real estate processes when the lender, title company, and recording office accept RON for the specific documents involved. In cases where remote notarization is permitted, signers can complete their parts without scheduling an in-person meeting, saving time and travel. Because real estate rules vary by county and by the entities involved, check with your closing agent in Nashville or your county recorder to confirm whether they accept an e-notarized document with a tamper-evident e-seal and the associated audit trail.
Affidavits and Declarations
Affidavits and sworn declarations are commonly handled through a jurat, which can often be completed via remote notarization when allowed. The notary witnesses the oath or affirmation over live video and records the action in the audit trail. This makes it easier for individuals who cannot appear in person to complete required sworn statements. As always, confirm the recipient’s acceptance of a remotely performed jurat, since some courts or agencies may have specific preferences or rules about how jurats must be executed.
Corporate and Business Documents
Corporate filings, authorizations, and transactional documents often need notarization and can frequently be completed remotely to speed corporate workflows. Remote notarization helps businesses coordinate signers across locations and meet tight deadlines, while providing an auditable record of the notarization. For corporate matters, verify with the receiving party or filing office whether they accept RON and what documentation they require alongside the notarized file to ensure smooth processing and avoid unexpected rejection.
Online Notary FAQ
What do I need for an online notary session?
For an online notary session you need a device with a working camera and microphone, a stable internet connection, and an accepted form of identification such as a current driver’s license, state ID, or U.S. passport. You should have the complete document file ready to upload and any signer information on hand, including full legal names as they appear on IDs. A quiet, well-lit place for the video session helps the notary verify identity and witness signatures without interruption. It is also helpful to confirm any recipient-specific requirements before your session, such as whether an acknowledgment or jurat is needed, or if a particular file format is required. If multiple signers are involved, coordinate how each will join the session and have each signer’s ID and contact information ready. Preparing these details ahead of time keeps the session efficient and reduces the chance of needing a second appointment.
How does identity verification work?
Identity verification commonly uses a combination of visual inspection of an accepted ID, credential analysis, and sometimes additional identity checks such as knowledge-based authentication or one-time codes. During the live video session the notary will ask to see your ID clearly, compare it to your appearance on camera, and record the verification steps in the audit trail. These checks are designed to confirm the signer’s identity reliably for the remote notarization. The exact verification methods can vary by platform and state rules, and additional checks may be required for out-of-state signers or higher-risk transactions. If you have concerns about a particular ID type or verification step, contact our support team before your appointment so we can advise on acceptable options and ensure your session goes smoothly.
Which documents can be notarized online?
Many common documents are eligible for remote notarization, including acknowledgments, jurats, powers of attorney, affidavits, and many corporate documents, provided the receiving party accepts RON. Real estate and other sensitive transactions may be eligible in some cases, but requirements vary by county, lender, or title company. If you are unsure whether your document is eligible, check with the receiving entity before the session to confirm acceptance of a remotely notarized file. Some documents and situations may still require in-person notarization due to state law or recipient policies. When a wet-ink original is specified, or a jurisdiction excludes certain acts from RON, an in-person or mobile notary will be necessary. We can advise you on typical eligibility and help arrange alternatives if remote notarization is not appropriate for your document.
Is a remote notarization accepted out of state?
Out-of-state acceptance of remote notarization depends on the receiving party and the relevant state laws. Many U.S. states accept out-of-state notarizations for certain documents, but acceptance is not universal and may vary by the entity receiving the document, such as a county recorder, court, or lender. It’s important to verify whether the recipient will accept an e-notarized document performed under the issuing state’s RON rules. If acceptance is uncertain, contact the receiving party for guidance before your session. We can also provide the session audit trail and supporting information to help the recipient verify the notarization. When out-of-state acceptance is required, confirming details in advance reduces the risk of rejection or delays.
What is the difference between an acknowledgment and a jurat?
An acknowledgment is a notarial act where the signer confirms they signed the document voluntarily and that the signature is their own. It does not involve swearing an oath. A jurat, by contrast, requires the signer to swear or affirm that the statements in the document are true and to sign in the presence of the notary. Both acts can be performed remotely where permitted, but they serve different legal purposes and are used in different documents. When scheduling your session, indicate whether your document requires an acknowledgment or a jurat so the notary can follow the correct procedure. If you are unsure which is needed, check with the receiving party or the agency requesting the document to make sure the correct notarial act is performed.
How long does a remote notary session take?
A typical remote notary session often takes between five and twenty minutes, depending on factors like the number of signers, the complexity of the document, and how prepared the participants are. Simple acknowledgments for a single signer can be completed quickly, while multiple signers or documents with many signature blocks may extend the session. Preparing documents and IDs ahead of time helps keep sessions efficient. Scheduling and platform processes also affect total time. Some platforms allow quick scheduling and immediate sessions, while peak times may require a brief wait. We recommend allowing extra time if you have multiple documents or signers to avoid rushing and to ensure the notary can properly complete the audit trail and apply the e-seal.
Can I use a scanned hand-signed document?
A scanned hand-signed document may be used in a remote notarization in certain workflows, but procedures differ from a fully integrated eSign process. If you sign a physical document by hand and then scan it for upload, the notary will need to verify that the uploaded scan accurately represents the signed pages, and platform requirements may vary. Some recipients prefer a fully e-signed document combined with the notary’s electronic act, while others accept scanned wet-ink signatures accompanied by the notary’s remote act. To avoid confusion, confirm with the receiving party whether they accept scanned hand-signed documents notarized remotely or if they require an electronic signature that integrates with the notary’s platform. We can guide you on which method is likely to meet the recipient’s expectations and help prepare the correct file type for your session.
How secure is the e-notarized document?
E-notarized documents include security features such as a tamper-evident e-seal and an audit trail that records the session date, time, identity verification steps, and other metadata. These safeguards make it possible for recipients to verify how the notarization was performed and to detect post-session changes to the file. The combination of live video, ID checks, and electronic seals provides a strong level of protection against tampering and fraud when compared to simple scanned documents. While these security features are robust, acceptance depends on recipient policies and state regulations. If a recipient requests additional proof, the audit trail and session records can usually be provided to support verification. We encourage clients to check recipient requirements ahead of time so the notarized document meets expectations and can be processed without delay.
What if the recipient doesn’t accept RON?
If the recipient does not accept remote notarizations, you may need to obtain an in-person or mobile notarization that meets their specific requirements. Before scheduling a session, check with the receiving party to confirm whether they accept remote notarization and what documentation they require. If RON is not accepted, scheduling an in-person appointment or using a mobile notary who can come to your location may be necessary to meet recipient rules. We can help by explaining common acceptance issues and offering alternatives when RON is not suitable. If a second solution is needed, we aim to provide clear options so you can complete the notarization according to the recipient’s standards, saving time and avoiding rework.
How do I download and share the notarized document?
After the notary completes the remote session, the notarized document is typically made available for immediate download as a secure file that includes the notary’s e-seal and an audit trail. You can download the file directly from the platform and share it via email, secure upload, or other methods requested by the receiving party. Keep a copy of the notarized file for your records and be prepared to provide the audit information if the recipient requests verification. If you need assistance with downloading or sharing the document, contact our support team for step-by-step help. We can guide you through saving the file securely, sending it to multiple recipients, or preparing any additional documentation needed by the recipient to confirm the notarization.
Online Notary in Minutes
Upload your document, verify your ID, and meet a commissioned notary on live video. Download your notarized file right away.
Why Choose Looking Glass Runners
Fast, affordable, and flexible—built for modern life. We accept all file types and support both eSign and hand-signed scans.
Speed
Most notarizations complete in 5–15 minutes.
Availability
On‑demand, after‑hours, and weekends.
Affordability
Transparent pricing from $15 per stamp.
Nationwide
States recognize and accept out‑of‑state notarizations.
Security
Live video identity checks + tamper‑evident e‑seal.
Convenience
No travel or printing required—eSign supported.
How It Works
Upload
Send your document to our secure server. We accept all file types.
Verify
Confirm your identity with a valid government‑issued photo ID.
Connect
Join a live video call with a notary.
Download
Receive your notarized document immediately—or anytime later.
Pricing & Payment
Standard
After‑Hours / Weekend
Payment
Pay during the meeting via Credit Card, Debit Card, Zelle, Cash App, or Venmo. Notarization completes after payment is received.
What You Need
Requirements
- Stable internet connection
- Device with camera, microphone, and sound
- Ability to appear on a live audio‑video call
Accepted IDs (examples)
- U.S. state‑issued driver’s license or photo ID
- U.S. passport (book or card)
- Certificate of U.S. Citizenship / Naturalization
- Foreign passport
- Alien Registration Card (with photo)
- Military ID
Not a complete list. Unsure? Email [email protected].
Legality & Presence
Is online notarization legal?
Yes. In the U.S., states have laws that recognize and accept out‑of‑state notarizations.
Does the signer need to be present?
Yes. The signer must appear live on video so the notary can verify identity, confirm willingness, and ensure understanding.
When to Sign & Signature Options
Acknowledgment
You may sign beforehand. The notary verifies your identity and that you acknowledged signing willingly.
Jurat
Sign during the session. The notary witnesses your signature and administers an oath/affirmation.
Electronic vs Physical Signature
Electronic (eSign): Upload unsigned docs, sign during the call, receive an e‑notarized file by email.
Physical (Scanned): Sign by hand on the call, then upload for final notarization.
Ready to notarize?
Have your document signed and notarized within minutes. Getting a document notarized has never been easier.