When you meet with a notary public, you’re often handling some of the most sensitive documents in your life — wills, property deeds, powers of attorney, financial statements, or medical authorizations.
That’s why privacy and security are at the heart of the notarial process. Notaries aren’t just witnesses to signatures; they’re trusted protectors of your personal information.
At Looking Glass Notary, we take that responsibility seriously — whether your notarization happens in person or remotely online.
Why Privacy Matters in Notarization
Every document a notary handles contains personal data — full names, addresses, birthdates, and sometimes financial or legal details.
The notary’s duty is to ensure that information stays confidential, is used only for the purpose of notarization, and is never shared with unauthorized individuals.
A professional notary must:
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Keep client information private and secure
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Never discuss or disclose document contents
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Avoid making copies or retaining unnecessary personal data
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Store their notary journal and digital records safely
Protecting privacy builds trust — and trust is the foundation of every notarization.
Security in Modern Notarization
As notarization evolves with technology, especially through Remote Online Notarization (RON), maintaining data security has become more important than ever.
Professional notaries use secure platforms that meet strict state and federal standards to prevent unauthorized access or fraud.
Key security measures include:
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Identity verification using government-issued ID and biometric checks
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Encrypted video sessions during remote notarizations
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Tamper-evident digital seals and certificates
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Secure cloud storage for signed documents and recordings
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Two-factor authentication for notaries and signers
These safeguards ensure that every transaction remains private, traceable, and legally valid — even in the digital world.
Legal Responsibilities for Privacy and Recordkeeping
Notaries are bound by law to follow privacy and security rules established by their state commissioning authority.
Depending on jurisdiction, notaries must:
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Maintain a secure notary journal (physical or electronic)
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Record essential details of each notarization without revealing document content
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Refuse service if privacy or identification cannot be guaranteed
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Protect seals, stamps, and certificates from misuse
Failure to follow these laws can lead to disciplinary action, loss of commission, or even legal penalties.
Best Practices for Clients and Notaries
Whether you’re a client seeking notarization or a notary performing it, both sides can help safeguard privacy.
For Clients:
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Bring only the necessary pages for notarization.
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Avoid sharing extra personal details.
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Choose a trusted notary or verified RON platform.
For Notaries:
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Conduct notarizations in private, professional spaces.
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Never leave documents unattended.
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Use encrypted devices and password protection.
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Keep all journals and seals locked away when not in use.
Remote Online Notarization and Digital Privacy
Remote Online Notarization offers convenience — but only when done securely.
At Looking Glass Notary, our RON sessions follow strict compliance protocols, including:
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Encrypted connections
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Recorded sessions for legal protection
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Identity checks using multiple authentication layers
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Secure digital storage compliant with privacy laws
This ensures every client’s personal and legal information remains protected at every step.
The Promise of Confidentiality
When you work with a professional notary, you’re not just getting a signature verified — you’re entrusting them with your personal story.
A responsible notary treats that trust as sacred. Privacy and security aren’t just professional standards; they’re ethical commitments that define what it means to be a notary public.
Final Thoughts
From paper records in locked cabinets to encrypted online sessions, the notarial profession has always evolved to protect the people it serves.
By maintaining strict privacy and security standards, notaries ensure that your most important documents — and your personal information — remain safe, confidential, and legally protected.
At Looking Glass Notary, your trust is our top priority. Every notarization, whether in person or online, is handled with the care, discretion, and integrity you deserve.
